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01/07/2026

OSHA and PERRP Recordkeeping

Source: Sedgwick, January 5, 2026

As we enter 2026, it’s time to prepare your OSHA (for private employers) and PERRP (for public employers) recordkeeping logs, summaries, and online reports. These records should be updated throughout the year as injuries occur. OSHA and PERRP both require employers to review each injury and determine whether it must be recorded within 7 days of notification.  Below is a reminder of the key recordkeeping deadlines:

• OSHA and PERRP Summary forms must be completed and posted by February 1.
• The PERRP online reporting is due February 1.
• The OSHA online reporting is due March 2.

First determine if you are exempt from keeping records.

EXEMPTIONS

OSHA - There are two exemptions from keeping the OSHA 300 Log.

• Companies with 10 or fewer employees at all times during the calendar year. The only exception to this is if you are specifically requested by OSHA, the Bureau of Labor Statistics (BLS) or another agency to keep a log.  If you receive a request, do not ignore it.
• The other exemption is for establishments classified in certain low-hazard industries. You will need your NAICS number and check it against the list of “Partially Exempt Industries” at:  https://www.osha.gov/recordkeeping/presentations/exempttable. 

PERRP - There are no exemptions for public employers for keeping and maintaining the PERRP Log.  All public employers are required to keep the Log.

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Group Retrospective Rating

If you are a private employer that did not enroll or qualify for a Group Rating premium discount program in November for the 2026 policy year, Group Retrospective Rating may be an excellent option for your organization to still consider.

Group Retrospective Rating is a performance-based incentive program designed to recover a portion of premium for employers that reduce injury rates and lower associated claims costs. It is similar in concept to Group Rating, as employers are evaluated as if the group was one big organization. However, with this program, organizations continue to pay their own individual premium but have the opportunity to receive retrospective premium adjustments (refunds or assessments based on the performance of the group) at the end of each of the three evaluation periods performed by the Ohio Bureau of Workers’ Compensation (BWC).

To have successful outcomes in a group retrospective rating program, employers must be committed to improving workplace safety and accident prevention and take appropriate action to reduce the frequency and severity of accidents involving their employees. In order for Sedgwick to timely file all July 1, 2026 program year enrollment information with the Ohio Bureau of Workers’ Compensation (BWC), we request that your enrollment materials be received by our office on or before Friday, January 23, 2026.

If you are evaluating other group retrospective rating programs, we recommend carefully analyzing the savings quote to make sure you are comparing similar discounts, maximum assessment levels, service offerings and of course, past results of the group administrator.

If you have any questions, contact our Sedgwick program manager, David Deyo, at david.deyo@sedgwick.com .